You will find this information helpful if you wish to understand College policies concerning specific information issues.
Students and Fellows looking for general information please refer to the General Information Booklet for Fellows and Visiting Scholars and the Clare Hall Handbook for Graduate Students.
This publication scheme follows the model prepared and approved by the Information Commissioner. This College makes information available to the public as part of its normal activities. The information covered is included in the classes of information mentioned below, where this information is held by the College.
The College intends:
Classes of Information
The classes of information will not generally include:
The method by which information published under this scheme will be made available.
The College will indicate clearly to the public what information is covered by this scheme and how it can be obtained.
Where it is within the capability of the College, information will be provided on its website. Where it is impracticable to make information available on its website or when an individual does not wish to access the information by the website, the College will indicate how information can be obtained by other means and provide it by those means.
In exceptional circumstances some information may be available only by viewing in person. Where this manner is specified, contact details will be provided. An appointment to view the information will be arranged within a reasonable timescale.
Information will be provided in the language in which it is held or in such other language that is legally required. Where an authority is legally required to translate any information, it will do so.
Obligations under disability and discrimination legislation and any other legislation to provide information in other forms and formats will be adhered to when providing information in accordance with this scheme.
Charges which may be made for Information published under this scheme
The purpose of this scheme is to make the maximum amount of information readily available at minimum inconvenience and cost to the public. Charges made by the College for routinely published material will be justified and transparent and kept to a minimum.
Material which is published and accessed on the College’s website will be provided free of charge.
Charges may be made for information subject to a charging regime specified by Parliament.
Charges may be made for actual disbursements incurred such as:
Charges may also be made for information provided under this scheme where they are legally authorised, they are in all the circumstances, including the general principles of the right of access to information held by public authorities, justified and are in accordance with a published schedule or schedules of fees which is readily available to the public.
If a charge is to be made, confirmation of the payment due will be given before the information is provided. Payment may be requested prior to provision of the information.
Information held by the College that is not published under this scheme can be requested in writing, when its provision will be considered in accordance with the provisions of the Freedom of Information Act.
Who we are and what we do
Organisational Information, structures, locations and contacts.
Please refer to Clare Hall Statutes for information on the Charter and Statutes of the College.
How the institution is organised
Under Statute XI, control of the College as a place of education, learning and research is vested in the Governing Body, comprising the President, the Fellows under Titles A, B, C and D and two Graduate Students who are members of the Graduate Student Body of the College. The Governing Body normally meets twice termly. Rules relating to elections to the Fellowship and to meetings of the Governing Body may be found in the Statutes.
The principal officers of the College include the President, the Bursar, the Senior Tutor, the Tutors and the Domestic Bursar. The Heads of Department and assistant staff of the College are listed on this Website, under Contact us.
The Governing Body appoints various standing and ad hoc committees.
Location and contact details
Location and contact details may be found on this Website, under Contact us.
Lists of and information relating to organisations for which the College has responsibility, those it works in partnership with, those it sponsors and companies wholly owned by it
The College has partnerships with a number of overseas universities through the International Study and Research Centre (ISRC). See under College/Ongoing Projects.
The College has no wholly owned companies
Please also refer to the College handbook for graduate students for more information.
What we spend and how we spend it
Financial information relating to projected and actual income, expenditure, procurement, contracts and financial audit.
Financial information for the current financial year and the previous four years, is available in the audited Accounts.
Funding / income
The funding of the College derives from academic fees, rents and other charges to Students and Fellows (primarily Visiting Fellows), income from Trust Funds and Endowment, donations and other income as described in further detail in the Accounts, under College/Financial Information.
May be obtained from the Bursar.
Financial audit reports
Please see the published Accounts, under College/Financial Information.
For information about the College’s approved capital programme please contact the Bursar.
Financial regulations and procedures
Please refer to Financial Information for details of the College’s financial regulations and procedures.
Staff pay and grading structures
For general information about the staff pay and grading structures please contact the Bursar.
Register of suppliers
The College does not have an approved list of suppliers, but in order to obtain best value for money engages in various consortium purchasing arrangements. The details of those arrangements are not included in this publication scheme for reasons of commercial confidentiality.
Procurement and tender procedures and reports
The College is not a public authority for the purpose of European Law relating to tendering requirements. Its normal practice in relation to capital works is to procure them through a tendering process.
The College does not publish details of its commercial contracts.
The College funds its own scheme of Research Fellowships, details of which may be found in Apply. The College has funding schemes to assist the research of its Fellows and students .
What our priorities are and how we are doing
Strategies, plans, performance indicators, audits, inspections and reviews.
The Annual Report of the College, which is published in its annual Accounts is available. The College newsletter may be found in our Life Members section. The biennial RECORD is available for purchase on application to the Bursar.
Corporate and business plans
The Strategic Framework 2016-2021 - Coming soon.
Teaching and learning strategy
The College is a Graduate College. It does not publish a Teaching and Learning Strategy.
Academic quality and standards
The academic assessment of students at the College is conducted through the University Academic Division Student Registry. Information on the application process including academic quality and standards may be found on the University Website.
Please also refer to the College handbook for graduate students for information about College procedures.
How we make decisions
Decision making processes and records of decisions.
Minutes from governing body, Council / Senate, academic boards and steering groups
The Minute Book of the Governing Body may be examined on application to the Bursar.
Teaching and learning committee minutes
The College is a Graduate College and does not have a formal teaching and learning committee.
Minutes of staff / student consultation meetings
The College has informal staff/student consultation meetings. Students are represented on all College Committees.
Appointment committees and procedures
Minutes of appointments committees are not published because they contain personal information. Advertisements for employment within the College, and the relevant appointment procedures, are normally published in the local newspaper when a vacancy occurs.
Please refer to Apply for Information about Research Fellowship vacancies.
Our policies and procedures
Current written protocols, policies and procedures for delivering our services and responsibilities
Policies and procedures for conducting College business
There are two main sources;
Procedures and policies relating to academic services
Please refer to the Graduate Student Handbook.
Procedures and policies relating to student services
Please refer to the Graduate Student Handbook
Procedures and policies relating to human resources
Please refer to the College Employment Handbook
Procedures and policies relating to recruitment
Vacancies at the College are normally advertised in the local newspaper. Information about Research Fellowship vacancies can be found under Apply .
Code of Conduct for members of governing bodies
The College’s code relating to conflict of interests may be found in Clare Hall Statutes.
Equality and Diversity
The College is committed to equal opportunities in the recruitment of its Fellows, students and staff.
Health and Safety
The College monitors compliance with Health and Safety legislation and guidelines through its Health & Safety Committee.
The Bursar is responsible to the Governing Body for managing the College’s estate.
Records management and personal data policies
The College’s data protection policy is found under Privacy.
Research policy and strategy
As a graduate College and Institute of Advanced Study, the College is committed to freedom of thought and speech and to academic freedom.
Charging regimes and policies
Details of the fee and charges levied by the College may be found in the;
Details of charges made for the provision of information included in this publication scheme may be obtained on application to the Bursar.
Lists and registers
Any information we are currently legally required to hold in publicly available registers
There are none.
The College does not have a formal asset register.
The College does not maintain a disclosure log.
Register of gifts and hospitality provided to senior personnel
No register is considered necessary as business gifts and hospitality received by College personnel are of negligible value only.
Any register of interests kept in the College
Applications for information contained in the College’s register of interests should be made to the Bursar firstname.lastname@example.org.
Information about the services we offer including leaflets, guidance and newsletters
Services for outside bodies
The College does not normally provide services for outside bodies.
Course content information may be found on the University website.
Welfare and counselling
Health including medical services
Please refer to Health and Welfare for information concerning health services available to students.
The University Careers advice service is available to members of the College.
The College does not have a Chapel or any organised religious services.
Services for which the College is entitled to recover a fee together with those fees
Information concerning College fees and charges may be found in the General Information Booklet for Fellows and Visiting Fellows and the Clare Hall Handbook for Graduate Students.
Sports and recreational facilities
Please refer to Social Events and Clubs for information concerning College sporting and recreational facilities.
Museums, libraries, special collections and archives
Please refer to;
Please refer to Conferences for information concerning the College’s catering and conference facilities.
Advice and guidance
Please refer to the College Handbook for Graduate Students and the general information booklet for Fellows and Visiting Scholars for information concerning the Tutorial system and Direction of Studies, and information concerning advice and guidance.
Please refer to Life Members for Information concerning the College’s Alumni Office and the College Appeal.
Please refer to News for details of press releases issued by the College.